HR Group Operations Officer and Executive Assistant

About the role

An exciting opportunity has arisen for an experienced Operations Officer and Executive Assistant to join the HR Group. The HR Group strives to attract, develop, reward and retain a diverse community of the highest calibre staff and to provide an efficient, effective and integrated service to all users of our services.

What you would be doing

You will assume overall responsibility for the HR Group’s administrative services and provide defined and professional executive support to the new Chief People Officer and Deputy HR Directors.

This demanding post is at the heart of a busy administrative environment, and you should be capable of working with initiative and taking a proactive role to provide an efficient, confidential, and professional service. You will be joining a friendly and hard-working team working with a range of administrative staff and stakeholders.

What we are looking for

You must have proven experience of working in a busy administrative office providing excellent customer service and experience of managing and completing multiple tasks alongside each other. Your duties and responsibilities will include:

• Providing executive support to the new Chief People Officer, Deputy HR Director (Operations) and Deputy HR Director (Organisational Development & Inclusion).
• To undertake the role of Secretary to a number of committee meetings.
• Managing and developing the HR Group Administrator, ensuring the successful delivery of their support service to the wider HR team.
• Providing a professional administrative service across the HR Group, proactively supporting the whole range of its activities, through an in-depth working knowledge of HR services.
• Being responsible for the co-ordination and maintenance of financial information for the HR Group, including sole responsibility for the year-end processes.

For more details of the duties & responsibilities of this role please see the Job Description.

What we can offer you

• The opportunity to contribute to work on a variety of HR-related projects and further develop project management, financial management, committee servicing & communications skills.
• The opportunity to join or continue your career at a world-leading institution
• Sector-leading salary & remuneration package (including 39 days leave a year)

Further information

Candidates wishing to be considered for this role should complete an online application. Should you have any queries regarding the application process or if would like an informal chat about the role with Harbhajan Brar (Director of HR), please contact Kathryn Clark (kathryn.clark@imperial.ac.uk).

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

About Imperial

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities & industries, and are committed to employing a team that has diverse skills, experiences & abilities. You can read more about our commitment on our webpages.

Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.

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