Timetabling and Space Management Senior Administrator

Are you interested in joining the number one University in Greater Manchester for student experience?

Here at the University of Greater Manchester, we are proud of our growing reputation as a student focused University. With our strategy of “Teaching Intensive, Research Informed” we are committed to offering our students the best experience possible.  Due to our ongoing growth, we are now looking for a Timetabling and Space Management Senior Administrator to join our Strategic Planning & Information team.  On a day-to-day basis, you will be involved in

Main Functions

• Supporting the university in the effective planning of its academic delivery, and oversee as appropriate the University’s timetable and workload allocation systems.

• Providing effective timetabling of students, staff, courses and rooms, and delivering high quality and timely solutions.
• Co-ordinating with services/academic groups for the collection of information in relation to timetables and statutory returns.

Principal Duties & Responsibilities

• Deliver and develop the Universities timetabling function; provide data, information and reports, take responsibility for the successful provision of a high quality, consistent and comprehensive timetabling service to staff and students.
• Provide professional advice and guidance for university colleagues on timetabling processes and procedures to improve quality and compliance. Maintain a close working relationship with those with specific timetable and data responsibilities.
• Create and maintain relevant training documentation and provide training and/or presentations to varying audiences across the university, on timetabling/space management/attendance monitoring, and manage the team webpages.
• Develop and maintain a comprehensive understanding of the University’s complex curriculum and estate; be proactive in keeping up-to-date with change and be responsive and creative with solutions to issues.
• Liaise with course leaders, subject group leaders and administrators over matters of course/module delivery for timetable purposes. Support students, academic and administrative staff with timetable and register queries.
• Undertake surveys of timetabled activities.  Analyse and interpret the survey results to ensure space utilisation is to a suitable standard, supporting the University's academic commitments.
• Under the direction of the Senior Analysis and Evaluation Officer, act as institutional lead for the corporate timetabling system (CELCAT) and attendance capture systems.  Attend appropriate external events as a representative of the University of Greater Manchester (e.g., user groups).
• Develop knowledge and understanding of the university Workload Allocation Model and support delivery of this by acting as one of the Core System Administrators across the institution.
• Maintain a good working knowledge of university student record system (SITS), in particular the aspects directly affecting timetabling activities.

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