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Operations Project Officer

University of Southampton - Development & Alumni Relations

Location: Southampton
Salary: £29,605 to £31,396 per annum
Hours: Full Time
Contract Type: Permanent
Placed On: 7th December 2023
Closes: 7th January 2024
Job Ref: 2549123CD
 

Operations Project Officer

At the University of Southampton, our aim is to change the world for the better, bringing together realms of academic research, creativity, and knowledge to have a truly collaborative, immersive, and ground-breaking impact. We care about the challenges that humanity is facing, and work to support others on a local and global scale.

In the Office of Development & Alumni Relations (ODAR), our job is to galvanise our community to solve these challenges and to make a difference. Would you like this to be your job too?

The role

The Advancement and Engagement Directorate within the University of Southampton is looking for a professional, efficient, and proactive Operations Project Officer, who will combine Executive Assistant responsibilities providing support to a small number of senior members of staff, with project administration responsibilities across several high profile and high impact development projects and initiatives. 

The role holder will develop high-quality relationships to enable the Directors and teams to function effectively in their roles. This element of the role will cover a variety of duties, including operational support, diary management and general administration. It will also require someone who is proactive and able to make decisions.

Additionally, the role holder will work collaboratively with the Head of Projects and Operations, providing project administrative support to projects and ad hoc activities.

About you

  • You will have experience within an Executive Assistant style role and/or with a project administration background. 
  • You will have excellent communication and interpersonal skills as well as experience in using the full Microsoft suite (including MS SharePoint and Teams) to schedule and deliver work effectively.
  • You will have the ability to demonstrate initiative and to prioritise your own workload whilst contributing to a team.  
  • With proven experience of diary management on behalf of others, it is also essential you are effective at minute taking, can handle potentially sensitive information discreetly and have a strong attention to detail.

About Us

This is an exciting time to join the University of Southampton. We are planning our first University-wide fundraising and engagement campaign. Together, we want to raise more money and engage more alumni and friends with Southampton so that we can change the world.

As well as hybrid working, we offer a great benefits package, including a contributory pension scheme, 20 days’ holiday allowance to start (34 days annual leave inclusive of bank holidays and University closure days), subsidised health and fitness facilities and a cycle-to-work scheme.

Thank you for your interest in joining our team

To learn more about working in the ODAR team, visit our Join ODAR website. If you’d like to have an informal chat about this role or ask any questions, please contact Laura Drummond, Operations Manager on l.drummond@soton.ac.uk. Please do contact us if you feel you don’t meet all the selection criteria and want to discuss the role further.

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